Vacancies

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Open Positions

The European Liberal Forum is looking for an Office Manager to join its team.

Job description

  • Office Administration: First point of contact for ELF guests, suppliers and incoming calls; manages CRM and ELF database management (suppliers, event contractors, speakers, moderators and organizational contact), orders office supplies and equipment, administers to staff expenses (collection of receipts, mission sheets and clarification of invoices) oversees mail and delivery management.
  • Calendar & Agenda Management: books appointments/meetings, creates agendas and prepares meetings and or conference rooms, plans for staff missions and business travels (booking tickets, purchasing travel insurance).
  • Facility Management: ensures smoothing running of office spaces/utilities, office equipment management (troubleshooting through contact with IT providers), stable facility management and smooth running of phone network and internet.
  • Project Administration and Event Coordination: provides organisational support for ELF’s secretarial events (conferences, roundtables) & ELF General Assemblies.
  • General Administrative support: assists the Executive Director and the ELF Secretariat, performs all ad hoc duties as required (drafting and finalizing minutes; writing emails and letters; creating templates, lay-out and quality check of documents).

 

Your profile

  • Excellent spoken and written knowledge of English and French or Dutch;
  • Bachelor’s degree in office management, Business Administration or relevant discipline;
  • Proven Office Management/Administrative experience for minimum of 2 years’ in an 
international organization;
  • Advanced Microsoft Office skills (Access, Word, PowerPoint and Excel) and knowledge of 
other software programmes highly valued;
  • Stress resistant with a positive ‘can do’ attitude;
  • Resourceful with a problem-solving mind-set and excellent organization skills;
  • Ability to be proactive, to respond quickly and flexibly to requests and deliver quality 
results.

What we offer

  • A full time position in a small non profit organisation;
  • A permanent contract;
  • An attractive salary package and fringe benefits.

 

Timetable

Full-time

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The ELF intern is responsible for various administrative functions within the European Liberal Forum’s office, including office management, and providing general administrative support to the secretariat. The intern will also support a range of other activities that are organised by the ELF Secretariat and will be actively involved in the day-to-day work at our Brussels office.

The internship will take place at the ELF office in Brussels and the candidate is expected to be available as of beginning July 2019 and commit for six months.

Tasks and Responsibilities

  • Assists the Manager, Strategy & Coordination and Communications Assistant in some day-to-day tasks;
  • Perform administrative duties in support of ELF Secretariat; includes data entry, status updates, scheduling, reporting, and filing;
  • Assist in gathering and analyzing program information materials; work with various databases, updating ELF website;
  • Manage responses to requests for program information and registration; processing paperwork according to established procedures;
  • Assist in coordinating logistic for events, workshops and other meetings.

Applicant’s profile

  • Office experience and proficiency with Microsoft Outlook, Excel, Word and Powerpoint is required;
  • Strong decision-making, problem-solving and organizational skills with the ability to meet deadlines and manage multiple tasks simultaneously;
  • Proven ability to change focus in response to changing work pace and situations is essential;
  • Excellent spoken and written English (knowledge of another European language(s) would be an asset);
  • Excellent interpersonal and communication skills;
  • Initiative and can-do attitude; proactive in taking initiative.

Remuneration is calculated with respect to internship remuneration laws within the Brussels Capital Region.

University Students requiring specific credit hours for the completion of an existing academic program can be considered for a non-paid internship.

To apply, please send a cover letter and your CV to info@liberalforum.eu.

We thank all applicants; however, only short-listed candidates will be contacted for interviews.

 

The European Liberal Forum asbl is the political foundation of the ALDE Party. Together with 39 member organisations, it works all over Europe to bring new liberal ideas into the political debate, to provide a platform for discussion and to enable citizens to make their voices heard. Through its activities, it promotes a free, open and future-oriented liberal Europe.

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