A non-profit association under Belgian law, founded by private deed dated 21 September 2007, published in the appendices of the Moniteur Belge dated 26 September 2007, under number 07144686. Registered on the Trade Register under company number 0892.305.374. Of which the articles of association have been modified by virtue of the minutes of the following general assemblies:
1) General Assembly of 25 January 2008, published in the appendices of the Moniteur Belge 29 July 2008 (under number 08131859);
2) General Assembly of 09 October 2009, published in the appendices of the Moniteur Belge 22 October 2009 (under number 09154710);
3) General Assembly of 01 October 2010, published in the appendices of the Moniteur Belge 26 January 2006 (under number 11014040);
4) General Assembly of 16 September 2011, published in the appendices of the Moniteur Belge 30 December 2011 (under number 11197449);
5) General Assembly of 27 April 2012, published in the appendices of the Moniteur Belge 17 December 2012 (under number 12208414);
6) General Assembly of 26 April 2013, published in the appendices of the Moniteur Belge 17 December 2012 (under number 14003661);
7) General Assembly of 25 April 2014, published in the appendices of the Moniteur Belge 21 May 2015 (under number 15072958);
8) General Assembly of 19 September 2014, published in the appendices of the Moniteur Belge (see No12);
9) Board meeting of 12 June 2015, published in the appendices of the Moniteur Belge (under number 15147970);
10) General Assembly of 22 April 2016, published in the appendices of the Moniteur Belge (see No 12);
11) General Assembly of 23 September 2016, published in the appendices of the Moniteur Belge (see No 12);
12) General Assembly of 12 May 2017, published in the appendices of the Moniteur Belge (under number 15072958);
13) General Assembly of 20 April 2018, published in the appendices of the Moniteur Belge 20 August 2018 (under number 18131812);
14) General Assembly of 26 April 2019, to be published in the appendices of the Moniteur Belge.
As a result of which this coordination of the text has been drawn up:
COORDINATION OF ARTICLES OF ASSOCIATION AS OF 26 APRIL 2019
Chapter I – Name, registered office, purpose and term of the association
Article 1 – Name A European foundation under the form of a Belgian non-profit association is hereby formed in accordance with the Regulation n° 1141/2014 of the European Parliament and of the Council of 22 October 2014 on the statute and funding of European political parties and European political foundations, and the Belgian law of 27 June 1921 on the non-profit associations, the foundations, the European political parties and the European political foundations, as modified by the Belgian law of 25 December 2016. Its name is “European Liberal Forum” in English and “Forum Libéral Européen” in French, also identified as “liberalforum.eu” in English and “forumliberal.eu” in French, abbreviated as ‘ELF-FLE’ hereinafter referred to as the “Association”. Both the full and the abbreviated names may be used indistinguishably. All acts, invoices, announcements, publicity, letters, orders and other documents issued by the Association, shall indicate the full name or the abbreviated name of the Association preceded or followed by the words “vereniging zonder winstoogmerk” or “association sans but lucratif” or the abbreviation “VZW” or “ASBL”, as well as the indication of the registered office of the Association. The Association is governed by the Belgian Act of 27 June 1921, as amended by the Act of 2 May 2002, (the “Act”). The logo of the Association shall consist of the following word and picture mark: Depending on the background, the logo may be used in its original colours, in black and white or in any other shading in order to obtain sufficient contrast with the background.
Article 2 – Registered office The registered office of the Association is located at Rue des Deux Eglises 37/39, B-1000 Brussels in the legal arrondissement of Brussels. The registered office may be transferred to any other location in the Brussels Region by a decision taken by the Board of Directors. The decision to move the registered office must be published in the Annexes to the Belgian Official Gazette (i.e. Moniteur Belge). The registered office of the Association is located at Rue des Deux Eglises 37/39, B-1000 Brussels in the legal arrondissement of Brussels. The registered office may be transferred to any other location in the Brussels Region by a decision taken by the Board of Directors. The decision to move the registered office must be published in the Annexes to the Belgian Official Gazette (i.e. Moniteur Belge).
Article 3 – Purpose and objectives The Association has as a non-profit purpose to bring together national political foundations and think-tanks in the European Union, the EU candidate countries, EEA member states and the EU neighbourhood countries who, within the framework of liberal, democratic and reformist ideals, wish to contribute to the European Union. The Association observes the values on which the Union is founded, as expressed in Article 2 Treaty on the European Union, namely respect for human dignity, freedom, democracy, equality, the rule of law and respect for human rights, including the rights of persons belonging to minorities. The Association is the official European political foundation of the ALDE Party. The Association’s governing bodies, as well as the financial accounts and day-to-day management, are separated from the ALDE Party. Through its activities, within the aims and fundamental values pursued by the Union, the Association underpins and complements the objectives of the ALDE Party. To achieve this purpose, the Association will: – serve as a framework for national political foundations, think tanks, networks and academics and leading liberal personalities to work together at European level; – develop close working relationships with and among its Members, their national parliamentary Group of the ALDE Party in the European Parliament, the liberal, democrat and reform groups and alliances in other international fora and Liberal International and the youth organization of the ALDE Party; – observe, analyse and contribute to the debate on European public policy issues and the process of European integration, through education, training, research and the promotion of active citizenship within the European Union, particularly with regards to young Europeans; – strengthen the liberal, democrat and reform movement in the European Union and throughout Europe; – seek a common position, as a transfer of experience gained from the contracting Members, on all important matters affecting the European Union; – develop cooperation in order to support liberal democracy throughout Europe and its neighbourhood; – inform the public and involve it in the construction of a united European democracy; – support and cosponsor European seminars and conferences and studies on such issues between the aforementioned stakeholders. The Association may carry out all operations and conduct all activities, both in Belgium and abroad, which directly or indirectly increase or promote its purpose and objectives.
Article 4 – Term The Association is incorporated for an unlimited period of time.
Chapter II – Full and Affiliate Membership
Article 5 – Criteria for full and affiliate membership, categories of Members and rights and obligations of full and affiliate Members
Membership of the Association is open to those national political foundations, associations, and think tanks that promote liberal, democrat and reform ideals and values and accept these Articles of Association, the Internal Regulations of the Association, the policy programmes of the Association and adhere to the Stuttgart Declaration of the ALDE Party, aisbl. As an exception to the foregoing, full membership is automatically granted to the President of the ALDE Party, aisbl, and the signers of the founding act.
The Association has full and affiliate Members, which are natural persons or legal entities lawfully established in accordance with the laws and customs of their country of origin. The Association shall be composed of at least seven full Members.
Full Members have to be based in the European Union, in an EU candidate country, or in an EEA member state, in an EFTA member state, or in an EU neighbourhood country.
New applicants shall first be admitted as affiliate Members. Affiliate Members based in the EU shall be subject to pay half the minimum full membership fee, affiliate Members not based in the EU are exempt from membership fees. They have the right to take part in the meetings of the General Assembly and to voice their opinion. They do not have the right to vote. Affiliate Members can apply for full Membership after having actively participated in a minimum of three European Liberal Forum events or decide to remain Affiliate Members.
If a candidate member does not dispose of a legal status in accordance with the laws and the customs of its country of origin, it shall, in its written application for membership, appoint a natural person, who will act on behalf and for the account of all the members of such candidate member, in his/her capacity of common proxyholder.
Full Members shall pay a membership fee. The minimum fee shall be 500 EUR corresponding to one delegate, the fee of 2 500 EUR for three delegates and a fee of 5 000 EUR for five delegates, with the exception of the President of the ALDE Party, aisbl, and the signers of the founding act. The General Assembly shall determine the fee, which shall be no less than 500 EUR and shall not exceed 5 000 EUR.
Full Members shall have the right to participate in the General Assembly, to express their opinions and to vote, on the condition that their voting right is not suspended due to an unpaid membership fee. The membership fee is due at the latest one month after invoicing; after that point in time, the right to vote is suspended until all payments due are received.
Article 6 – Register of full and affiliate Members
A register containing an up-to-date list of all full and affiliate Members of the Association will be held at the registered office.
All full and affiliate Members may have access to the register at the registered office of the Association.
Article 7 – Admission of full and affiliate Members
Foundations, associations and think tanks can apply for membership if they are proposed by two other Members of the Association.
Any application for full or affiliate membership shall be sent to the Board of Directors with all necessary documentation evidencing that the applicant fulfils the membership requirements. This application should include a position paper outlining the prospective affiliate member organisation’s relationship to liberalism. The Board of Directors shall submit the application, its preliminary report and its opinion to the General Assembly, which will examine whether or not the application meets the affiliate or full membership requirements. The General Assembly shall take its decision with a majority of two-thirds of the votes cast. The decision of the General Assembly to admit the applicant shall be final and the General Assembly shall be under no obligation to justify its decision.
Article 8 – Resignation and expulsion of full or affiliate Members
Any full or affiliate Member may resign from the Association at any time by giving three months’ notice by registered letter addressed to the President. The resignation shall only come into force at the end of the financial year.
A resigning full or affiliate Member will remain liable for its financial obligations vis-à-vis the Association until the end of the financial year during which its resignation took place.
If a full or affiliate Member fails to meet its financial obligations, a notice is sent by the Treasurer requesting to settle its debts, and mentioning that the voting right of the full member is suspended until full payment is received.
If a full or affiliate Member fails to meet its financial obligations for two consecutive financial years, it will be considered as having resigned from the first day of the following financial year.
Any full or affiliate Member may be expelled for any of the following reasons:
- not abiding by the Articles of Association or the Internal Regulations;
- not abiding by the decisions of any body of the Association;
iii. not fulfilling the conditions for full or affiliate membership anymore;
- when, any of its acts is contrary to the interest and the values of the Association in general.
The General Assembly decides expulsion of full or affiliate Members with a majority of two-thirds of the votes cast. The full or affiliate Member will be informed by registered mail of the expulsion proposal. The letter sets forth the grounds on which the proposed expulsion is based. The full or affiliate Member has the right to notify its remarks in writing to the President, within 15 calendar days subsequent to the receipt of the letter. Upon its prior written request, the full or affiliate Member involved shall be heard.
The expulsion decision sets forth the grounds on which the expulsion is based but apart from that, the decision does not need to be justified. The President sends a copy of the decision to the expelled full or affiliate Member by registered letter, within 15 calendar days. The expulsion shall come into force immediately but the expelled full or affiliate Member shall remain liable for its financial obligations vis-à-vis the Association until the end of the financial year.
A full or affiliate Member who has resigned or been expelled shall have no claim against the assets of the Association.
Chapter III – Bodies of the association
Article 9 – The Bodies of the Association The bodies of the Association are:
- The General Assembly;
- The Board of Directors;
- The Executive Director.